Petty cash is a small amount of money kept on hand to pay for minor expenses like office supplies or postage. When this fund runs low, the custodian must replenit to maintain the float. The journal entry for replenishment is: De Petty Cash RM×× and Cred Cash RM×× (double-entry). The double-entry ensures both petty cash and cash are zero. But the custodian may replenit using: De Petty Cash RM×× and Cred Accounts Payable RM×× (if CR were used). De Petty Cash RM×× and Cred Petty Cash RM×× (if CR were not used).* De Petty Cash RM×× and Cred Petty Cash RM×× (if CR were not used).* De Petty Cash RM×× and Cred Petty Cash RM×× (if CR were not used).* De Petty Cash RM×× and Cred Petty Cash RM×× (if CR were not used).* De Petty Cash RM×× and Cred Petty Cash RM×× (if CR were not used).* De Petty Cash RM×× and Cred Petty Cash RM××袁世凯光绪慈禧慈 new money is brought几年来 replenished with fromgeneral】
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The key point is that the replenishment entry always restores the petty‑cash balance to its predetermined float. In practice, whether the cash is supplied from the general cash pool or from a vendor‑invoice account, the double‑entry structure remains the same: a debit to Petty Cash and a credit to the source of the funds. This guarantees that the total of Petty Cash plus Cash (or Accounts Payable, if a vendor credit is used) remains unchanged, and the petty‑cash ledger continues to reflect a zero balance until the next replenishment cycle.
In practice, the custodian will prepare a petty‑cash voucher that lists all receipts (receipts, invoices, and petty‑cash receipts). The voucher is then approved, and the replenishment journal entry is posted. After the entry, the petty‑cash drawer is refilled to the predetermined float, and the cycle starts again Small thing, real impact. Still holds up..
Bottom line
Petty‑cash management is a simple yet essential control that keeps day‑to‑day expenses under tight supervision. By adhering to a clear replenishment procedure—debiting Petty Cash and crediting the appropriate source—the organization ensures accurate tracking of small‑value transactions, prevents misuse of funds, and maintains the integrity of its overall cash management system.
